Virtual Grant Office

Pre Award Grant Management

Strong applications are built long before the proposal is written.

Our pre-award services are designed to position your organization for funding success by aligning strategy, capacity, and compliance before submission. We help you move from reactive grant seeking to a structured, proactive funding approach.

At Compass Grant Management Solutions, we assess your organization’s readiness, identify gaps that could impact funding decisions, and build the internal framework needed to compete effectively. This includes strategic funding planning, internal control review, and ensuring your organization meets eligibility and compliance expectations.

We don’t just prepare you to apply — we prepare you to be approved.

Our pre-award services include:

• Grant readiness and capacity assessments
• Strategic funding plans and multi-year grant calendars
• Alignment of funding opportunities with organizational priorities
• Internal control and compliance pre-assessments
• Registration and system setup (SAM.gov, Grants.gov, etc.)
• Risk identification and mitigation planning
• Document and data preparation for application readiness

By strengthening your foundation before submission, we increase your competitiveness, reduce risk, and ensure you are positioned not only to win funding — but to manage it successfully once awarded.

Funding follows structure. We help you build both.

Post Award Grant Management

Winning the grant is only the beginning — managing it correctly is what protects your funding, your reputation, and your future opportunities.

Our post-award services ensure that once funding is secured, your organization has the systems, controls, and oversight in place to remain fully compliant and audit-ready. We move clients from reactive, staff-dependent processes to structured, system-driven grant management environments.

At Compass Grant Management Solutions, we don’t just “help manage grants” — we build and maintain the infrastructure required to administer them correctly under federal, state, and funder-specific requirements, including alignment with 2 CFR Part 200 (Uniform Guidance).

We serve as an extension of your team, providing ongoing oversight, financial coordination, and compliance monitoring to ensure your grant performs as intended from award through closeout.

Our post-award services include:

• Grant award setup and compliance onboarding
• Financial management and budget tracking
• Drawdown and reimbursement support
• Internal control implementation and monitoring
• Subrecipient monitoring and oversight
• Performance and financial reporting (including SF-425)
• Documentation management and audit-ready file development
• Corrective action plan (CAP) support and resolution
• Risk assessment and ongoing compliance monitoring
• Grant closeout and final reporting

We don’t wait for an audit to identify problems — we build systems that prevent them.

If your compliance system only activates under scrutiny, it’s not a system — it’s a response. We build systems.

Grant Accounting

Grant funding comes with strict financial requirements — missteps can lead to questioned costs, audit findings, or even loss of funding.

Our grant accounting services are designed to ensure that every dollar is tracked, allocated, and reported in full compliance with funder requirements. We go beyond traditional accounting by aligning financial management with grant regulations, program performance, and audit expectations.

At Compass Grant Management Solutions, we integrate accounting with compliance — ensuring that your financial systems support accurate reporting, proper cost allocation, and defensible documentation. Our approach is rooted in 2 CFR Part 200 (Uniform Guidance), helping you maintain consistency across budgets, expenditures, and financial reports.

We don’t just track spending — we ensure your financials stand up to scrutiny.

Our grant accounting services include:

• Grant-specific chart of accounts design and setup
• Budget tracking and variance analysis
• Cost allowability and allocation review
• Time and effort reporting alignment
• Drawdown support and cash management
• Financial reporting (including SF-425 preparation and reconciliation)
• Reconciliation of program and financial data
• Documentation support for audit readiness
• Indirect cost rate application and tracking (NICRA or de minimis)
• Monitoring of match and cost share requirements

By aligning your financial systems with grant compliance requirements, we reduce risk, strengthen internal controls, and ensure your organization is fully prepared for audit and long-term funding success.

If it isn’t documented, reconciled, and aligned — it doesn’t count. We make sure it does.

Grant Compliance and Performance Reporting

Compliance is not a one-time activity — it’s an ongoing, structured process that ensures your funding remains secure and your organization remains in good standing.

Our grant compliance and reporting services are designed to support accurate, timely, and fully aligned financial and programmatic reporting. We establish processes that connect your operations, financial data, and performance outcomes — ensuring consistency across all required reports and submissions.

At Compass Grant Management Solutions, we take a proactive approach by embedding clear procedures, documentation standards, and internal review mechanisms into your day-to-day operations. Our work aligns with 2 CFR Part 200 (Uniform Guidance) and other funder-specific requirements, ensuring your organization meets expectations at every stage of the grant lifecycle.

We don’t just help you report — we ensure what you report is accurate, supported, and defensible.

Our services include:

• Financial and performance reporting (including SF-425 and program reports)
• Alignment of programmatic and financial data
• Compliance monitoring and internal review processes
• Documentation standards and file management systems
• Reporting timelines and submission tracking
• Risk identification and mitigation strategies
• Ongoing compliance oversight and technical assistance

By strengthening your reporting processes and compliance structure, we reduce risk, improve accuracy, and build confidence with funders.

Accurate reporting isn’t just required — it’s what protects your funding.

Audit Stabilization & Compliance Infrastructure

Audit findings are not isolated events — they are symptoms of underlying system failures.

Our Audit Stabilization & Compliance Infrastructure services are designed to identify, correct, and prevent the root causes of compliance breakdowns. We move organizations from reactive, staff-dependent processes to structured, system-driven environments that support consistent, audit-ready performance.

At Compass Grant Management Solutions, we conduct comprehensive assessments of internal controls, financial practices, subrecipient oversight, and organizational processes to identify where risks exist and why. We then implement targeted solutions that resolve current findings while building sustainable systems that prevent recurrence.

Our methodology aligns with 2 CFR Part 200 (Uniform Guidance) and is designed to withstand Single Audit and other external reviews.

We don’t just fix findings — we stabilize the environment that created them.

Our audit stabilization services include:

• Comprehensive compliance and internal control assessments
• Identification of systemic risks and repeat findings
• Corrective Action Plan (CAP) development and implementation
• Internal control design and restructuring
• Subrecipient monitoring framework development
• Documentation standardization and audit trail creation
• Financial and operational process alignment
• Governance and oversight structure development
• Ongoing monitoring and continuous improvement support

What this means for your organization:

• Reduced audit findings and repeat deficiencies
• Strengthened internal controls and oversight
• Improved reporting accuracy and timeliness
• Increased funder confidence and credibility
• A sustainable, system-driven compliance environment